The parent sign in sheet is an essential part of the daily routine for many child care providers. However, a digital parent sign in sheet has many advantages when compared to a typical paper-based sign in system.
At the beginning of the day, parents drop off their child at preschool, signing in the child with his or her name, the time they were dropped off, and a signature. This record serves as the child care center’s proof that the child did indeed attend preschool on a certain day, shows who exactly dropped them off, and effectively becomes the caregiver’s attendance sheet for the rest of the day. While these records have traditionally been paper-based, implementing a digital sign in process can dramatically improve your current process. Here’s how:
They Won’t Get Lost
The simple fact that your daily sign in sheet is stored digitally and in the cloud means that you’ll always have a copy of that record. Need to check who was in attendance last Tuesday for billing purposes? Need to take attendance during a fire drill – or a real emergency? Your staff won’t have to worry about losing the paper parent sign in sheet, since they can access it from a tablet or mobile device wherever they are.
They Make Sign-In Faster
Parents can be in a big rush during morning drop off time. They may need to get to work, or get their other children to school on time. A paper sign in sheet slows down the drop off process significantly when each parent must write down their child’s name and sign your sheet. When in digital format, parents can sign in their child quickly with the touch of a button.
They Save Your Staff Time
If your preschool ever has to provide documentation to regulatory bodies to show attendance records, a digital parent sign in sheet is a real time-saver. Rather than having your staff spend hours sorting through paper files, you can create and print an attendance report with all the information required quickly and easily.
They Make Sign Out Easy Too!
Just like the sign in process, the sign out process will be made much simpler when it is in digital format. A digital parent sign out sheet makes it safer and more efficient for children to be picked up at the end of the day, making sure you never accidentally lose a sign out record.
Want to learn more about making your parent sign in sheet and attendance records digital? Get in touch with the team at HiMama. Our innovative app for child care centers can help you streamline your preschool operations when you most need it, like during frantic drop off and pick up times! Explore our software today.
Have you found any time savings from using digital sign in sheets in your classrooms? Join the conversation at @HiMamaSocial and make sure to sign up for updates from our HiMama Blog for updates on similar content in the future!